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A fantastic opportunity has arisen for a Legal Secretary to join the Corporate Commercial Department of a prestigious Legal firm in Holborn.
Reporting to: Two partners and possibly one assistant
Job Purpose
To provide a high quality secretarial service in support of partners and fee earners; to be responsive to the changing needs and priorities of the department.
Duties and Responsibilities
· Co-ordinating and managing multiple diaries and appointments
· Creating documents and presentations using Microsoft Office (Word, Excel, Powerpoint etc.)
· Liaising with clients in a timely, professional and courteous manner
· Arranging conference calls – UK and overseas
· Completing and submitting expense forms
· Photocopying, faxing and filing as required
· Preparing and sending e-mails to include attaching documents, printing and filing of incoming emails, attachments and confirmations
· Preparation of monthly bills
· Preparation of draft narratives as required
· Opening and closing of files as required
· Liaising with departmental co-ordinator of the department on the setting of priorities
· Checking system for monies on account and checking to see whether bills have been paid
· Keeping a log of all bills and billing figures
· General maintenance and housekeeping of departmental directories
· Offering assistance to others in the department as required
Skills:
The ideal candidate must have strong organisational and communication skills. They must be a team player, as well as able to work on their own initiative. Attention to detail is a must. They must be able to remain calm under pressure and able to prioritise their workload. A flexible approach is required.
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